Annotation of doc/help/build_exam_guide.tex, revision 1.7

1.7     ! vandui11    1: %% LyX 1.3 created this file.  For more info, see http://www.lyx.org/.
        !             2: %% Do not edit unless you really know what you are doing.
1.2       vandui11    3: \documentclass[twocolumn,english]{article}
1.1       vandui11    4: \usepackage[T1]{fontenc}
                      5: \usepackage[latin1]{inputenc}
1.7     ! vandui11    6: 
1.1       vandui11    7: \makeatletter
                      8: \usepackage{babel}
                      9: \makeatother
                     10: \begin{document}
1.7     ! vandui11   11: 
        !            12: \part*{A Guide to Building Your Exam}
        !            13: 
        !            14: http://www.lon-capa.org 
        !            15: 
1.1       vandui11   16: 
1.3       vandui11   17: \section*{Creating a Folder}
1.1       vandui11   18: 
                     19: \begin{itemize}
                     20: \item Select {[}DOCS{]} from the Remote Control or Main Menu. This will
                     21: take you to the Course Documents screen, where you can import or upload
                     22: new documents to use in your course.
1.3       vandui11   23: \item Click the {[}New Folder{]} button and name accordingly. Ex: Exam 1
1.1       vandui11   24: \item You can choose to hide the folder by using the {[}Parameters{]} button.
1.7     ! vandui11   25: If you donât hide the folder, you will need to set the open and due
1.1       vandui11   26: dates so that students will not be able to access the problems. 
                     27: \end{itemize}
1.4       vandui11   28: NOTE: You may wish to hide the folder so that students do not have
1.7     ! vandui11   29: access. Check the Hidden option next to your folder on the {[}DOCS{]}
1.4       vandui11   30: screen. Click the {[}Store Parameters{]} button to save.
                     31: 
1.1       vandui11   32: 
1.3       vandui11   33: \section*{Choosing Exam Questions}
1.1       vandui11   34: 
                     35: \begin{itemize}
1.4       vandui11   36: \item Add questions to your folder with {[}Import{]}, {[}Search{]}, or {[}Load
                     37: Map{]}. At this point, your exam will look like homework. 
1.1       vandui11   38: \end{itemize}
1.3       vandui11   39: 
                     40: \section*{Setting the Question Type }
1.1       vandui11   41: 
                     42: \begin{itemize}
                     43: \item Select {[}PARM{]} on the Remote Control or Main Menu. This will take
                     44: you to the Set/Modify Course Parameters screen.
1.5       vandui11   45: \item Scroll down to the \textsf{Course Assessment Parameter - Table Mode}
1.1       vandui11   46: section.
1.7     ! vandui11   47: \item Choose your exam folder from the drop-down menu under {[}Select Enclosing
        !            48: Map or Folder{]}.
1.1       vandui11   49: \item Click the {[}Set/Modify Course Parameters{]} button. This will load
1.3       vandui11   50: a new page with your Parameter Table at the bottom.
1.7     ! vandui11   51: \item Click the {[}--{]} in the {[}Default Value{]} column next to {[}Question
        !            52: Type (type){]}. This will give you a pop-up menu of question type
1.1       vandui11   53: options.
1.7     ! vandui11   54: \item Select the {[}Exam{]} option and then click \underliine{Store} to save
1.1       vandui11   55: your choice.
1.7     ! vandui11   56: \item Your Parameter Table will now show âexamâ in both the {[}Default Value{]}
1.1       vandui11   57: column and the {[}Parameter in Effect{]} column. 
1.4       vandui11   58: \item You also need to set the number of bubbles for numerical questions.
1.7     ! vandui11   59: Click the {[}---{]} in the {[}Default Value{]} column next to {[}Number
        !            60: of bubbles in exam mode (numbubbles){]}. This will give you a pop-up
        !            61: menu of bubble number options. After specifying a number, click the
        !            62: Store link to save your choice. 
1.4       vandui11   63: \end{itemize}
                     64: NOTE: The default number of bubbles is 8. LON-CAPA will generate random
                     65: wrong answers if wrong answers are not coded in the problem. Ex: If
                     66: you specify 5 bubbles in exam mode and 4 bubbles for your exam folder,
                     67: 5 bubbles will still appear. 
                     68: 
1.1       vandui11   69: 
1.7     ! vandui11   70: \section*{Setting the Discussion Functions}
        !            71: 
        !            72: \begin{itemize}
        !            73: \item There are four kinds of discussion functions available in LON-CAPA:
        !            74: chat, discussion, internal email, and portfolio. You may wish to deactivate
        !            75: these functions during an online exam.
        !            76: 
        !            77: \end{itemize}
        !            78: 
        !            79: \subsection*{Chat}
        !            80: 
        !            81: \begin{itemize}
        !            82: \item To set the chat function, select {[}PARM{]} on the Remote Control
        !            83: or Main Menu. This will take you to the Set/Modify Course Parameters
        !            84: screen.
        !            85: \item Click the {[}Set Course Environment Parameters{]} button. This will
        !            86: take you to a new page. 
        !            87: \item Scroll down to {[}Disallow live chatroom use for Roles{]} or {[}Disallow
        !            88: live chatroom use for User{]}.
        !            89: \item To deactivate chat for specific roles, enter a comma-separated list
        !            90: of roles. Ex: {}``st'' for student. To deactivate chat for a specific
        !            91: user, enter username:domain.
        !            92: \item Check the {[}Set{]} option if it isn't checked by default already.
        !            93: \item Scroll down and click the {[}Set Course Environment{]} button. Changes
        !            94: will take effect the next time the user(s) enter the course.
        !            95: \end{itemize}
        !            96: 
        !            97: \subsection*{Discussion}
        !            98: 
        !            99: \begin{itemize}
        !           100: \item To set the discussion function, select {[}PARM{]} on the Remote Control
        !           101: or Main Menu. This will take you to the Set/Modify Course Parameters
        !           102: screen.
        !           103: \item Scroll down to the \textsf{Course Assessment Parameter - Table Mode}
        !           104: section.
        !           105: \item Choose your exam folder from the drop-down menu under {[}Select Enclosing
        !           106: Map or Folder{]}.
        !           107: \item Click the {[}Set/Modify Course Parameters{]} button. This will load
        !           108: a new page with your Parameter Table at the bottom.
        !           109: \item Click the {[}---{]} in the {[}Default Value{]} column next to {[}Discussion
        !           110: End Time{]}. This will give you a pop-up menu of date and time options.
        !           111: The drop-down menu will automatically direct you to specify the ending
        !           112: date. You can also specify the starting date or the time interval.
        !           113: After setting the date and time, click \underline{Store} to save your
        !           114: choice. 
        !           115: \end{itemize}
        !           116: 
        !           117: \subsection*{Internal Email}
        !           118: 
        !           119: \begin{itemize}
        !           120: \item Select {[}COM{]} from the Remote Control or Main Menu. This will take
        !           121: you to the Communication and Messages screen.
        !           122: \item Click \underline{Configure blocking of student communication during exams} 
        !           123: \end{itemize}
        !           124: NOTE: Students will still be able to access previous emails. They
        !           125: will be able to send emails, but cannot receive emails during the
        !           126: set time.
        !           127: 
        !           128: \begin{itemize}
        !           129: \item Select the start and end dates and times for the exam and click the
        !           130: {[}Save Changes{]} button.
        !           131: \end{itemize}
        !           132: NOTE: You MUST set an end date or communication will be blocked for
        !           133: all of the student's LON-CAPA courses.
        !           134: 
        !           135: 
        !           136: \subsection*{Portfolio}
        !           137: 
        !           138: \begin{itemize}
        !           139: \item The portfolio function is available and viewable by students only.
        !           140: You will not be able to deactivate the portfolio during exams. 
        !           141: \end{itemize}
        !           142: 
1.3       vandui11  143: \section*{Printing Your Exam}
1.1       vandui11  144: 
                    145: \begin{itemize}
1.3       vandui11  146: \item Use the {[}NAV{]} button to return to your exam folder.
                    147: \item Select one problem from the exam folder you created.
1.1       vandui11  148: \item Select {[}PRT{]} from the Remote Control or Main Menu. This will take
                    149: you to the Printing Helper screen.
1.7     ! vandui11  150: \item Choose the {[}Problems from (name of folder) for anonymous students{]}
        !           151: printing option if you are using coded exams (exams without student
        !           152: names printed on them). Choose the {[}Problems from (name of folder)
        !           153: for selected students{]} printing option if you are using named exams
1.3       vandui11  154: (exams with student names printed on them). Click the {[}Next{]} button
                    155: to continue.
1.1       vandui11  156: \item At the Select Students and Resources screen, you can choose the number
                    157: of exams you want to print. 
                    158: \end{itemize}
                    159: NOTE: It is recommended that you store (save) the CODEs to a file
                    160: for later, though it is not necessary.
                    161: 
                    162: \begin{itemize}
                    163: \item Click the {[}Next{]} button to continue.
1.5       vandui11  164: \item You will be directed to the Creating PDF screen. Click \underline{Click here
1.7     ! vandui11  165: to download pdf}
1.1       vandui11  166: \item After the PDFs are downloaded, you can print your exams. 
                    167: \end{itemize}
                    168: NOTE: You will need to do some testing to add blank pages/columns
1.7     ! vandui11  169: to make sure the different student exams donât run together. 
1.1       vandui11  170: 
                    171: 
1.3       vandui11  172: \section*{Scoring Your Exam}
                    173: 
                    174: \begin{itemize}
                    175: \item Select {[}NAV{]} on the Remote Control or Main Menu. This will take
                    176: you to the Navigate Course Contents page.
                    177: \item Select the first problem in your exam set.
                    178: \item Select {[}PGRD{]} from the Remote Control or Main Menu. This will
                    179: take you to the Manual Grading/View Submission screen.
                    180: \item Click the {[}Grade{]} scantron forms button. This will take you to
                    181: the next Grading screen, where you will fill out the top section depending
1.7     ! vandui11  182: on if you use coded or named exams.
1.5       vandui11  183: \item In the \textsf{Sequence to grade} section, the system will automatically
1.4       vandui11  184: select the sequence you are in. If you should be in another sequence,
1.3       vandui11  185: you can choose this sequence from the drop down menu.
1.5       vandui11  186: \item In the \textsf{Filename of scoring office file} section, the scoring
1.3       vandui11  187: office generally uploads the filename. You also have the option to
                    188: specify a scantron data file to upload by browsing for the data file
                    189: and clicking the {[}Upload Scantron Data{]} button.
1.5       vandui11  190: \item In the \textsf{Format of data file} section, use MSU with CODE in separate
1.7     ! vandui11  191: location for coded exams and MSU without any CODE for named exams.
        !           192: \item In the \textsf{Saved CODES to validate against} section: leave blank
1.3       vandui11  193: unless you saved the CODEs file earlier.
1.5       vandui11  194: \item In the \textsf{Each CODE is only to be used once} section, choose No
1.7     ! vandui11  195: if you donât use separately coded exams for each student. Ex: You
1.3       vandui11  196: use 10 variations for a class of 200. If you do use separately coded
                    197: exams, leave the default Yes.
1.7     ! vandui11  198: \item In the \textsf{Options} section, check the Do only previously skipped
        !           199: records option only if you wish to go through skipped records. If
1.3       vandui11  200: you select this option, you have to complete all of the skipped records.
                    201: The file will erase if you exit without completing.
                    202: \item Click the {[}Validate Scantron Records{]} button. This will take you
                    203: to the next grading page where you need to double-check your information.
                    204: \item If the information is incorrect, click the {[}Grading Menu{]} button.
                    205: This will take you back to the Manual Grading/View Submission screen.
                    206: \item If the information is correct, click the {[}Validate Records{]} button.
                    207: This will process the information and let you know about any errors.
                    208: \item You will then be shown errors that need to be compared to the scantrons. 
                    209: \end{itemize}
                    210: NOTE: The errors are (double bubble), (missing bubble), (incorrect
1.4       vandui11  211: id), (incorrect name), or (incorrect code). You will need the scantron
                    212: bubble sheets for (double bubble) or (missing bubble) errors.
1.3       vandui11  213: 
                    214: \begin{itemize}
1.4       vandui11  215: \item You have the option to skip an error or continue. If you choose to
                    216: fix the error, click continue. If you choose to skip the error, the
                    217: information about your student will save to a skipped records file
                    218: for later grading. If you continue, you will have several options. 
                    219: \item LON-CAPA will help you fix the error by providing the scantron paper
                    220: sequence number of the student so you can compare it to the scantron
                    221: bubble sheet. Many students who forget to bubble in their name or
                    222: ID usually write this information on the scantron form. 
                    223: \item In the cases of incorrect student ID, misspelled name, and incorrect
                    224: code with specified code file, LON-CAPA will provide you with the
                    225: closest matches to choose from. In the case of a missing code or incorrect
                    226: code with no code file, you will need to track down which code the
                    227: student used. 
1.3       vandui11  228: \item After you correct the errors, click the {[}Start Grading{]} button.
                    229: This will take you to the next screen where you will see how much
                    230: time remains in the Scantron process.
                    231: \item Once this process is completed, return to the Main Menu and select
                    232: the {[}CHRT{]} button. This will take you to the Course Statistics
                    233: and Charts screen.
                    234: \item Select your exam name, HTML with links, and Score summary to view
                    235: the exam results. 
                    236: \end{itemize}
1.1       vandui11  237: 
1.3       vandui11  238: \section*{Providing Answers}
1.1       vandui11  239: 
                    240: \begin{itemize}
                    241: \item After scoring the exam, unhide the folder if it is hidden. However,
1.7     ! vandui11  242: make sure your students canât access and retake the exam. 
        !           243: \item If coded exams were given, students will be able to view the randomized
1.4       vandui11  244: version of the paper exam they took, after scoring is completed.
1.1       vandui11  245: \item You can make the answers visible to your students by setting the answer
                    246: date parameter.
                    247: \item Select {[}PARM{]} on the Remote Control or Main Menu. This will take
                    248: you to the Set/Modify Course Parameters screen.
1.6       felicia   249: \item Scroll down to the \textsf{Course Assessment Parameter - Table Mode}
1.1       vandui11  250: section.
1.7     ! vandui11  251: \item Choose your exam folder from the drop-down menu under {[}Select Enclosing
        !           252: Map or Folder{]}.
1.1       vandui11  253: \item Click the {[}Set/Modify Course Parameters{]} button. This will load
                    254: a new page, with your Parameter Table at the bottom.
1.7     ! vandui11  255: \item Click the {[}--{]} in the {[}Default Value{]} column next to {[}Problem
        !           256: Answer Date (answerdate){]}. This will give you a pop-up menu of open
        !           257: answer date options.
1.5       vandui11  258: \item Set the open answer date and then click \underline{Store} to save your
1.1       vandui11  259: choice.
1.7     ! vandui11  260: \item Your Parameter Table will now show the open date in both the {[}Default
        !           261: Value{]} column and the {[}Parameter in Effect{]} column. 
1.1       vandui11  262: \end{itemize}
                    263: 
                    264: \end{document}

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